Sending email to your contacts

Previous  Top  Next

To send an email to several contacts, first select the contacts in the contact list. Then choose the Email button in the Action area of the Contacts tab to send an individual email to every contact you have selected. An email is created for each of the selected contacts and mail merge fields personalize each email. Contacts that are selected but do not have email address information are ignored.

Which contact email address field is used - Email 1 or Email 2?
Options beneath the Action --> Email button allow you to choose contact field that will be used as the email "Send To" address. The choices are Email 1, Email 2, Either or Both. Either uses Email 1 if present, Email 2 if Email 1 is not present. Both sends an email that has both Email 1 and Email 2 as recipients.

Option	Email	Email 2	Send to:
Email 1	john.doe@google.com	jdoe@yahoo.com	john.doe@google.com
Email 2	john.doe@google.com	jdoe@yahoo.com	jdoe@yahoo.com
Both	john.doe@google.com	jdoe@yahoo.com	john.doe@google.com;jdoe@yahoo.com
Both		jdoe@yahoo.com	jdoe@yahoo.com
Either	john.doe@google.com	jdoe@yahoo.com	john.doe@google.com
Either	john.doe@google.com		john.doe@google.com
Either		jdoe@yahoo.com	jdoe@yahoo.com

I selected a contact from the contact list, but it doesn't appear in the email form's Send To list?
If the email address option you selected does not "find" and email address for a contact, then the contact is not added to the email form's Send To list. For example, if you have choosen the email address option Email 2 and the contact John Doe does not have any information in the Email 2 address field, then it is not added to the Send To list.

Who is this email going to?
The email recipients are listed in the "Send To" section of the expandable panel located at the right side of the Message form. You can also add Cc and Bcc addresses.

How do I add attachments to my email?
Attachments can be added through the "Attachments" section of the expandable panel located at the right side of the Message form.

Set up your mail server and email account
You must set up your email account information and mail server information to send email. See the Options section.